The 2026 Single Permit reform in Flanders: What employers need to know

In 2026, Flanders introduces two major modernisations in its economic migration policy:

• From 01/05/2026, a new type of permit, the short-stay work permit, will be introduced on the Single Permit platform. The platform will gradually become the standard tool in Flanders in the following months.
• The replacement of the physical work permit with a digital version, also starting 1 May, marking another critical leap in the digitalisation of Belgium’s migration framework.

These changes will significantly impact HR teams, global mobility managers, and international employees. This blog provides an indepth overview of what to expect, the advantages and challenges for employers, and how Anywr Belgium can guide companies through the transition.

Pros and cons of the renewed Single Permit platform

Advantages

✔ Centralised, onestop portal

The new Flemish platform replaces several legacy systems, drastically reducing administrative complexity. It finally offers employers a single digital front door for all Single Permit types.

✔ Integration with national databases

Automated links with the socialsecurity database reduce repeated data entry and minimise errors in applications.

✔ Faster document handling and authentication

eID signatures streamline validation processes that previously required waiting for physical documents to arrive.

Challenges and considerations

✖ Early technical issues and backlogs

Because the new platform was offline during the transition, the first users experienced a 48hour backlog, and authorities warned of “learningcurve delays

✖ Power-of-attorney requirements remain strict

Incorrect or incomplete mandates (volmachten) remain the leading cause of technical rejections. Employers must ensure proper documentation before filing.

✖ HR systems need updating

Internal teams will need refresher training and process updates, especially for companies that file large numbers of applications.

From physical to digital Work Permits (effective 1 May)

Several regions are embracing full digitalization. The physical work permit (traditional paper card) will be replaced by a digital work permit from 1 May. This aligns with the broader national digitalisation strategy and the introduction of online services for both fixed-term and unlimited-duration permits.

What this means for employers

• No more physical documents: Paper permits will no longer be sent, reducing courier delays and costs.
• Digital verification: Employers will verify permissions through the Working in Belgium portal and national databases instead of physical cards. [workinginbelgium.be]
• Easier compliance monitoring: Real-time status updates help verify if employees remain legally authorised to work.

What this means for employees

• Faster access to proof of work authorisation
• Reduced risk of document loss
• Familiarity with digital identification systems (eID, itsme) becomes essential for renewals and updates [workinginbelgium.be]

Digital work permits also simplify onboarding: employees can present digital proofs immediately, even from abroad, speeding up start dates.

How Anywr Belgium supports employers during the transition

The shift to the new Single Permit system and digital work permits introduces new opportunities, but also potential risks. Anywr Belgium is uniquely positioned to support companies in navigating these changes.

Expert guidance on new legal requirements

The stricter salary thresholds and new rules for mediumskilled profiles require nuanced interpretation. Anywr helps ensure that job offers, documentation and contracts meet the updated Flemish criteria.

End‑to‑end management of Single Permit files

From collecting documents to preparing mandates and uploading files via the new portal, Anywr manages:

• document completeness checks
• power of attorney drafting
• portal submissions
• communication with regional authorities
• employee support throughout the stay

This reduces the administrative burden on employers and decreases the risk of rejections linked to incomplete or incorrect mandates.

Specialist knowledge of regional differences

Even though systems are becoming more harmonised, Belgium still applies regional rules. Anywr ensures compliance across:

• Flanders
• Brussels
• Wallonia
• The German speaking area

Conclusion & contact

The renewed Single Permit online platform, combined with the full shift to digital work permits, promises efficiency, speed and harmonization.

For HR teams and global mobility managers, the learning curve will be real. But with the right guidance, the reforms will ultimately simplify cross‑border hiring and long-term retention of international talent.

Anywr Belgium is ready to help employers navigate each step, from initial screening to digital onboarding and long-term permit management. Do you want to know more about our immigration services? Please send us a mail on hello.belgium@anywr-group.com and we’ll respond within one business day.